Team Spaces and Collaboration

Understanding Spaces

Spaces are shared workspaces where teams can collaborate on files and notes together. Each space has its own files, notes, and members.

Creating a Space

To create a new space:

1. Click "New Space" or navigate to Spaces
2. Name your space (e.g., "Marketing Team", "Project Alpha")
3. Add a description and optional logo
4. Invite team members

Managing Members

Inviting Team Members

1. Go to Space Settings > Members
2. Click "Invite Member"
3. Enter email addresses
4. Set member roles (Admin, Member, Viewer)

Member Roles

• Admin: Full access to space settings and content
• Member: Can create, edit, and delete content
• Viewer: Read-only access to content

Organizing Team Content

Shared Folders

• All members can access shared folders
• Organize files by project, department, or topic
• Use consistent naming conventions
• Set folder visibility as needed

Collaborative Notes

• Create notes that team members can edit
• Use comments and mentions to collaborate
• Link notes to related files
• Keep notes updated with project status

Best Practices

• Use clear space names that reflect purpose
• Organize content logically for team access
• Set appropriate member roles
• Use notes to document decisions and processes
• Regularly archive completed projects
• Communicate using notes and comments

Access Control

• Control who can access each space
• Manage member permissions
• Set folder and note visibility
• Review access logs in settings